Accounting that starts from
the delivered load
Trailflow connects delivered loads, paperwork, invoicing, and settlements so accounting work starts from the operation instead of from disconnected spreadsheets, inboxes, and handoffs.
Accounting visibility
See invoice and settlement work
in operational context
Keep accounting tied to loads, customers, documents, and delivery progress so your team can spot what is ready, what is missing, and what needs follow-up.
Closeout visibility
See back-office work
before it turns into delay
This page is about what finance needs after delivery: invoice prep, documents, settlement review, and a cleaner handoff from operations.
Same day
best delivery-to-billing path
1 record
shared by ops and finance
Docs linked
to invoice and settlement prep
Less re-entry
across closeout steps
Billing workflow
Turn delivery and paperwork into
cleaner closeout work
Give your back office the records, documents, and load context they need to invoice faster and reduce manual rebuild work.
Invoice-ready records
Prepare invoices from delivered load data so your team does not have to rebuild customer, rate, and stop information by hand.
INV-2024-001
Load LD-4521 • ACME Corp
INV-2024-002
Load LD-4522 • Global Logistics
INV-2024-003
Load LD-4523 • Transport Inc
Settlement review
Keep payout records tied to the actual work completed so approvals move faster with less back-and-forth.
Settlement Review
2 settlements ready
Total to Review
$1,235.50
2 records • Ready for approval
Recent Settlements
| Driver | Load | Miles | Rate | Net Pay | Status |
|---|---|---|---|---|---|
John Smith | 1259274 | 850 | $0.65 | $507.50 | Approved |
Maria Garcia | 1259275 | 1,200 | $0.65 | $728.00 | Pending |
Payout and adjustment checks
Organize pay runs, deductions, and final review steps where the team can see the operational context behind them.
Payout Review
2 payout runs
Total to Review
$207,300.00
Recent Runs
| Run | Payees | Gross | Adjustments | Net Payout | Status |
|---|---|---|---|---|---|
Week of Nov 15, 2025 | 24 | $125,000.00 | $18,500.00 | $106,500.00 | Processed |
Week of Dec 1, 2025 | 24 | $118,000.00 | $17,200.00 | $100,800.00 | Approved |
Accounting sync
Keep Trailflow and
QuickBooks Online aligned
QuickBooks Online is the clearest current accounting story here. Keep invoices, customers, and billing records closer to the load work that created them.
The goal is not generic finance automation. It is a cleaner handoff from delivered load to invoice-ready record with less double entry.
Integrations
Connect Trailflow
to your accounting stack
Start with QuickBooks Online, then review any other accounting workflows case by case during rollout so the team knows what is live today versus what needs setup.
FAQ
Frequently Asked Questions Look Here
Common questions about accounting workflows, invoicing, settlements, and rollout.
24/7 Service
Call 437-961-8313